Privacy Policy

DTK College (‘We’) are committed to protecting and respecting your privacy. This policy (together with our terms of use and any other documents referred to on it) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.

Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

For the purpose of the Data Protection Act 2018 (the ‘Act’), the data controller is DTK College of Vicarage Lane, Stratford, London E15 4HF.

Our full data protection policy and procedure is available to download and read here.

For more information regarding data protection, please click here.

Information we may collect from you

We may collect and process the following data about you:

• Information that you provide by filling in forms on our sites btc.ac.ukand www.somerset.ac.uk (‘our sites’). This includes information provided at the time of registering to use our site, subscribing to our service, posting material or requesting further services. We may also ask you for information when you report a problem with our site.
• If you contact us, we may keep a record of that correspondence.
• We may also ask you to complete surveys that we use for research purposes, although you do not have to respond to them.

Details of your visits to our site and the resources that you access.

We may collect information about your computer including, where available, your IP address, operating system and browser type for system administration. This is statistical data about our users’ browsing actions and patterns, and does not identify any individual.

Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site. For detailed information on the cookies we use and the purposes for which we use them see our Cookie policy.

The data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area (‘EEA’). It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. By submitting your personal data, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.

All information you provide to us is stored on our secure servers. Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

We use information held about you in the following ways:

• To ensure that content from our site is presented in the most effective manner for you and for your computer.
• To provide you with information, products or services that you request from us or which we feel may interest you, where you have consented to be contacted for such purposes.
• To carry out our obligations arising from any contracts entered into between you and us.
• To allow you to participate in interactive features of our service, when you choose to do so.
• To notify you about changes to our service.

We may also use your data to provide you with information about goods and services which may be of interest to you and we may contact you about these by post or telephone.

If you are an existing customer, we will only contact you by electronic means (email or SMS) with information about goods and services similar to those which were the subject of a previous sale to you.

If you are a new customer, we will contact you by electronic means only if you have consented to this.

If you do not want us to use your data in this way, please tick the relevant box situated on the form on which we collect your data (the registration form).

We may disclose your personal information to any member of our group, which means our subsidiaries, our ultimate holding company and its subsidiaries, as defined in section 1159 of the UK Companies Act 2006.

We may disclose your personal information to third parties:

• In the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets.
• If Bridgwater & Taunton College or substantially all of its assets are acquired by a third party, in which case personal data held by it about its customers will be one of the transferred assets.
• If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms of use and other agreements; or to protect the rights, property, or safety of Bridgwater & Taunton College, our students, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.

You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data. You can also exercise the right at any time by contacting us at dpo@btc.ac.uk or on 01278 455464.

Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

The Act gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act.

Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by email. Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to dpo@btc.ac.uk

DTK College is committed to protecting the privacy of anyone whose personal data we hold in line with the UK General Data Protection Regulation (UK GDPR).

Your rights under data protection legislation

Bridgwater & Taunton College is committed to protecting the privacy of anyone whose personal data we hold in line with the UK General Data Protection Regulation (UK GDPR). The College’s register entry number is Z4677243.

Data protection legislation places obligations on the College to protect your personal information. We have to make sure we process your personal data in line with the data protection principles and ensure that your rights as individuals are met. These are outlined in our Data Protection Policy and Record Retention and Disposal Policy.

The College will follow current data protection and other legislative guidance when dealing with requests from individuals (Data Subjects) to exercise their data rights.

Right to be informed

Individuals have the right to be informed about the collection and use of their personal data. The College must provide you with information including: the purpose for processing your personal data, our retention periods for that data, and who it will be shared with. This is set out in our privacy notices below

• Privacy Notice – Students and Apprentices
• Privacy Notice – Staff
• Privacy Notice – Recruitment and Selection
• Privacy Notice – Video Lesson Capture

COVID-19 Asymptomatic Testing

• Privacy Notice – COVID-19 Testing on campus

• Privacy Notice – COVID-19 Testing at Home Privacy Statement (Staff)
• Privacy Notice – COVID-19 Testing at Home Privacy Statement (Students)
• Data Protection COVID-19 Testing FAQ

Right to access

You have the right to request a record of all your personal data that is held by the College, also known as Subject Access Request. Full details are available in the Data Protection Policy.

You can submit this verbally or in writing, but you must describe the personal data required. Using the College’s Data Subject Access request form  below please provide as much detail as possible relating to the request and will reduce potential delays pending clarification.

Proof of identification must be provided. You can submit the form and proof of identifications by email to dpo@btc.ac.uk. Please note that the College will only begin the process once it is in receipt of all items.

How do you request information on behalf of someone else?

There are some circumstances under which the College will consider a request of personal data on behalf of another individual. These are:

• The requestor is the parent of a child aged 12 years or under
• The requestor has the written permission to make a request on behalf of another individual
• The requestor has Power of Attorney or an order from the Court of Protection to act on behalf of another individual

This is also known as ‘the right to be forgotten’. This is not an absolute right and will only apply in certain circumstances. Please read the guidance on the right to erasure before submitting a request.

You have the right to request the restriction or suppression of your personal data. As with the right to be forgotten, this is not an absolute right and will only apply in certain circumstances. Please read the guidance on the right to restrict processing before submitting a request.

Should we restrict processing for an individual, the College will be able to store the information but we will not be able to use it.

The right to data portability allows you to obtain and reuse your personal data for your own purposes across difference services. It allows you to move, copy or transfer personal data easily from one IT system to another in a safe and secure way, without affecting its usability.

The right of data portability only applied to information an individual has provided to the College.

The GDPR gives you a right to object to the following:

• processing based on legitimate interests or the performance of a task in the public interest/exercise of official authority (including profiling);
• direct marketing (including profiling); and
• processing for purposes of scientific/historical research and statistics.

You must provide us with specific reasons in order to exercise this right to object to processing for research purposes.

You can find further information on this right to object on the Information Commissioner’s Office website.

Profiling and automated decision-making are two different things, although automated decision-making can include profiling. We will specify any profiling or automated decision-making in our Privacy Notices or other communication as necessary.

If you are unhappy with the way we have processed your personal information, or feel that your request for information or to exercise your data rights have not been dealt with appropriately, please contact the Data Protection Officer in the first instance.

If you are unhappy with the outcome of your complaint, you can escalate your complaint to the Information Commissioner’s Officer (ICO). Please see the ICO Concerns website for more information.

Cookies provide information on how our website is used and helps us make informed decisions on changes we make. They also allow us to add certain functionality to our site which improves the experience for visitors. You can find our cookies policy here.

Declaration

By submitting this form, you are certifying that the information provided on this form is true and correct.

Our website uses cookies mainly for statistical purposes—to distinguish you from other users of our website—and to enable various types of functionality.

Cookies provide information on how our website is used and helps us make informed decisions on changes we make. They also allow us to add certain functionality to our site which improves the experience for visitors.

What are cookies?

Cookies are text files containing small amounts of information which are downloaded to your device when you visit a website. Cookies are then sent back to the originating website on each subsequent visit, or to another website that recognises that cookie. Cookies are useful because they allow a website to recognise a user’s device. You can find more information about cookies at www.allaboutcookies.org, or visit the government website or the Information Commissioners Office website.

Cookies do lots of different jobs, like letting you navigate between pages efficiently, remembering your preferences, and generally improve the user experience. They can also help to ensure that adverts you see online are more relevant to you and your interests.

A list of all the cookies used on this website by category is set out below.

Cookies used on our website

Performance cookies

These cookies collect information about how visitors use our website, for instance, they allow us to recognise and count the number of visitors and to see how visitors move around our website. These cookies don’t collect information that identifies a visitor. All information these cookies collect is aggregated and therefore anonymous. They are only used to improve how our website works.

Google analytics

Cookie	Name (duration)	Domain	Details
Google Analytics	_ga (6 months) _gid (2 years) _gat_gtag_UA_XXXXXXXX_X (session)	.btc.ac.uk	These cookies enable us to estimate our audience size and usage pattern. For more information please see the Google Analytics cookie documentation.

Cookies served from our site

Cookie	Name	Domain	Details
e-commerce	checkout	www.btc.ac.uk	Used to help you checkout on our online store.
Security	wfvt_xxxxxxxxc	www.btc.ac.uk	Used by our security system.
Session	ASP.NET_SessionId	btc.ac.uk	Anonymous session cookie.
Session	.ASPXANONYMOUS	btc.ac.uk	Anonymous session cookie.
Course comparison	compare-course-xxxxxx	www.btc.ac.uk	Allows you to compare courses.
Security	wordfence_verifiedHuman	btc.ac.uk	Used by our security system.

Third party cookies

We use a number of third party tools to add functionality to our website and these may use cookies that we have no control over, for example embedded videos from Vimeo. These cookies are likely to be analytical/performance cookies or targeting cookies.

Cookie	Name (duration)	Domain	Details
YouTube	VISITOR_INFO1_LIVE (8 months) PREF (10 years) use_hitbox (session)	youtube.com	We embed YouTube videos on certain pages and these may set cookies when viewed and when the video is played. For more information view Google’s Privacy Policy.
Vimeo	PREF (2 years) khcookie (session) NID (session)	av.vimeo.com player.vimeo.com	We embed Vimeo videos on certain pages and these may set cookies to monitor performance and gather statistics about video usage. For more information view Vimeo’s privacy policy.
Google maps	_PREF (2 years) khcookie (session) NID (session)	google.co.uk	We use Google maps on certain pages and these may set cookies that detect your preferences and record usage of Google’s maps. For more information view Google’s Privacy Policy.

 

Blocking or deleting cookies

Cookies are a widely used technology on the web and on the whole are used for reasons that benefit the user. However if you wanted to stop cookies being set on your computer this is entirely within your control. The browser you use will have settings that can be configured to refuse cookies. Instructions on how to do this will vary depending on the particular type and version of your browser but a good place to start is www.allaboutcookies.org/manage-cookies/. If you choose to block cookies through your browser, it may impact your ability to effectively use certain websites.